I am excited to announce the launch of this new project UNwebquests.nz on behalf of the United Nations Association of NZ. This is a project I’ve been working on for a while now and it’s finally time to put it out there for Kiwi educators to consider as a great way to supplement their school-based curriculum, particularly if you are wanting to help your learners explore the more global and complex issues of our times.Read More
We have written and often teach how to collaborate using many of the powerful tools inside G Suite. This article shows you how you can learn new ways to collaborate with Activity dashboard. Google has introduced a new feature inside Docs, Sheets and Slides called Google Docs Activity dashboard. This gives you insights into who is using the document, plus it also allows you to email collaborators easily.
This might be really useful in a number of instances:
- when you need to prompt others to do something on a file if it is shared with them
- checking staff has followed up on a request, etc.
How to email collaborators through Activity dashboard
In just a few clicks, you can choose recipients, customise and send a follow-up email with the link to the file. This new feature allows users to:
- Select who to email. There are shortcuts for collaborators who have viewed the file or who have not viewed the file, or you can pick recipients manually with checkboxes (see image below for example).
- Customize an email. Users can write a message to chosen recipients.
- Send the email.
See this Help article for detailed instructions on how to send emails through Activity dashboard.
How to see viewing patterns over time
Another new feature that Activity Dashboard gives you is the ability to have more insight into patterns around viewing data on files.
There is now a chart showing how many viewers have visited the file over time.
This is quote handy because you can adjust the date range and hover over specific data points for more details.
Further reference can be found in this Google help article how to understand the data in Activity dashboard.
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